Dear BongMilanti Volunteers,
As we reflect on the incredible journey of BongMilanti and the numerous events we have organized to showcase Bengali culture in the Greater Vancouver area, we are filled with gratitude for each and every one of you who has dedicated your time, energy, and passion to support your own organization. Your hard work, dedication, and commitment have truly made a significant impact on our mission and have brought our community closer together.
Your efforts have not gone unnoticed. From event planning and coordination to marketing and promotion, setup and cleanup, hospitality, cultural programming, fundraising, vendor coordination, and beyond, each volunteer has played a crucial role in the success of BongMilanti events. Your contributions have created memorable experiences, fostered cultural exchange, and enriched the lives of those in our community.
However, as we continue to grow and expand our reach, we recognize the need for more volunteers to join us in this meaningful journey. Your support has been invaluable, but there is still much work to be done, and we cannot do it alone. We are inviting individuals who share our passion for Bengali culture and community engagement to actively come forward and lend a helping hand.
By volunteering with BongMilanti, you will have the opportunity to make a positive impact, connect with like-minded individuals, gain valuable experience, and contribute to the preservation and celebration of Bengali culture in Vancouver. Whether you have a specific skill set to offer or simply a desire to give back to the community, there is a place for you at BongMilanti.
Join us in our mission to promote Bengali culture, build a stronger community, and create lasting memories for all who participate in our events. Together, we can make a difference and continue to inspire others to embrace and appreciate the richness of Bengali heritage.
Thank you for your past contributions, and we look forward to welcoming new volunteers into the BongMilanti family.
Roles and Responsibilities of Volunteers at BongMilanti
Volunteers will always work along with another Director of the Board to ensure streamlined processes.
Event Planning and Coordination
- Volunteers will assist in planning and coordinating events related to Bengali culture, such as Durga Puja.
- This may include organizing logistics, coordinating with vendors, and scheduling performances.
Marketing and Promotion
- Volunteers will help promote BongMilanti events through social media, flyers, and other channels.
- This may involve creating promotional materials, reaching out to local media outlets, and engaging with the community.
Setup and Cleanup
- Volunteers will assist in setting up and cleaning up before and after events.
- This may include arranging decorations, setting up seating, and ensuring the venue is clean and organized.
Hospitality
- Volunteers will help welcome guests, provide information about the organization, and assist with any questions or concerns.
- This may involve serving food and beverages, directing attendees to different areas of the event, and ensuring a positive experience for all guests.
Cultural Programming
- Volunteers with specific skills or interests in Bengali culture may have the opportunity to lead workshops, performances, or activities during events.
- This could include traditional dance or music performances, language lessons, or cultural demonstrations.
Fundraising and Sponsorship
- Volunteers may assist in fundraising efforts for BongMilanti, including seeking sponsorships from local businesses and individuals.
- This may involve reaching out to potential donors, organizing fundraising events, and maintaining relationships with sponsors.
Vendor Coordination & Management
- Volunteers will work closely with vendors who provide stalls to sell food and merchandise at BongMilanti events.
- This may involve communicating with vendors to secure their participation, providing them with event details and guidelines, and collecting necessary paperwork such as permits and licenses.
- Volunteers will be responsible for overseeing vendor setup and ensuring that all stalls are in compliance with event regulations.
- This may include assigning stall locations, monitoring vendor activities during the event, and addressing any issues or concerns that may arise.
Payment Processing
- Volunteers may assist in handling payments and transactions for vendors at the event.
- This could involve coordinating cash handling procedures, providing change, and ensuring that all vendors receive payment in a timely manner.
Customer Service
- Volunteers will serve as a point of contact for both vendors and customers, addressing any questions or concerns that may arise.
- This may involve resolving disputes, providing information about the event schedule, and ensuring a positive experience for all participants.
Feedback Collection
- Volunteers may gather feedback from vendors after the event to evaluate their experience and identify areas for improvement.
- This feedback can help BongMilanti make adjustments for future events and maintain positive relationships with vendors.
Compliance and Safety
- Volunteers will ensure that all vendors adhere to health and safety regulations and event guidelines.
- This may involve conducting inspections of vendor stalls, monitoring food handling practices, and addressing any safety concerns promptly.
Photography and Videography
- Volunteers with skills in photography and videography are needed to capture memorable moments and document the essence of BongMilanti events.
- This may include taking photographs of performances, activities, and attendees, as well as recording videos to create promotional materials and preserve the cultural experience for future generations.
Overall, volunteers at BongMilanti play a crucial role in supporting the organization’s mission of promoting Bengali culture in the Greater Vancouver area. By working together, volunteers can help create memorable and meaningful experiences for the community and ensure the success of BongMilanti events.
Have more questions? Reach us at bengalis.in.vancouver@bongmilanti.org or bengalis.in.vancouver@gmail.com